10 best Hubdoc alternatives in 2026

Hubdoc alternatives at a glance

Starting prices are in US dollars as each provider lists them, checked 22 October 2026 (Xero 27 October 2026). They exclude tax and show one person’s entry plan, so allowances differ. Our order follows fit for owner-led paperwork preparation, not an accuracy benchmark.

1. FigureLane: reviewed reports for your accountant

Upload receipts, invoices and bank statements, review dates and totals against the originals, then download Excel, PDF, CSV or a ZIP pack. Create a PDF invoice in Income and mark it paid manually when payment arrives.

• Best for: freelancers and sole traders who already have the files and want a reviewed handover for an accountant.
• Why it works as a Hubdoc alternative: you check each extracted figure against its original and get a finished report rather than records waiting in a ledger.
• Where it fits better than Hubdoc: you are not tied to Xero or QuickBooks Online and your accountant wants a report pack with originals.
• Pricing: the free sample has 10 uploads total, with no card or expiry. Starter is $10/month for 100 uploads, and Pro is $40/month for 500.
• What you give up: bank feeds, employee reimbursements, payment collection and direct accounting publishing.

• Inspect the three-document report example

2. Dext: accountant-led capture and publishing

• Best for: businesses whose accountant or bookkeeper wants documents published into accounting software.
• Compared with Hubdoc: the larger publishing tool, with bank matching and supplier rules, priced for 5 users.
• Strengths: Bank Match, supplier rules, approvals and missing-paperwork requests; items download as PDF or a ZIP of originals.
• Limits: the entry plan is priced for 5 users and 250 documents, more than one owner usually needs.
• Pricing: $25.21/month ($302.50 billed annually) for 5 users and 250 documents a month, plus 50 documents per extra user. 14-day trial.
• Choose it over FigureLane if your accountant already works in Dext or wants records published to the ledger.

• Compare FigureLane and Dext

3. AutoEntry: extraction for an accounting destination

• Best for: extracting document data and publishing it to supported accounting software.
• Compared with Hubdoc: credit-based extraction that also publishes to accounting software.
• Strengths: extracted bank data downloads as CSV or Excel.
• Limits: pricing is credit-based, so cost depends on your document mix.
• Pricing: Bronze is $13/month for 50 credits ($0.26 each). Plans scale to 2,500 credits at $469. The trial gives 25 free credits, and unused credits roll over for 90 days.
• Choose it over FigureLane if you need records posted into accounting software.

• Compare FigureLane and AutoEntry

4. SparkReceipt: connected receipt collection

• Best for: receipts that arrive in several inboxes and bank accounts, with accounting sync.
• Compared with Hubdoc: adds connected inboxes and bank feeds at a lower entry price.
• Strengths: upload, mobile capture, connected inboxes and bank feeds; XLSX and CSV exports; PDF reports with document images.
• Limits: no free plan. Pro shares 50 documents a month across the account, bank statements included, with one inbox and one bank feed.
• Pricing: Pro is $6.90/month ($5.75 billed annually). Elite is $12.90/month for unlimited documents under fair use. Both have a 7-day trial; extra users cost $1/month.
• Choose it over FigureLane if connected collection and accounting sync are central to your routine.

• Compare FigureLane and SparkReceipt

5. Shoeboxed: digitising paper receipts

• Best for: a physical backlog of paper receipts you can mail in.
• Compared with Hubdoc: adds mail-in scanning for paper receipts.
• Strengths: mail-in scanning, CSV data and PDF expense reports; Xero and QuickBooks Online on Pro and above.
• Limits: Starter includes only 20 paper scans a year.
• Pricing: Starter is $9/month ($97 annually) for 50 digital scans a month. Pro is $29/month for 250 digital and 50 paper scans a month. The 30-day trial charges your card at signup, with a money-back guarantee.
• Choose it over FigureLane if paper is your main input.

• Compare FigureLane and Shoeboxed

6. Veryfi: mobile expense operations or an OCR API

• Best for: staff capturing expenses on phones, or developers who need receipt extraction in their own software.
• Compared with Hubdoc: a mobile expense app with line-item extraction.
• Strengths: the expense app produces PDF reports and receipt archives; the API is a separate product.
• Limits: the app allows 300 documents a month and up to 10 line items per document.
• Pricing: the expense app is $19.99 per active user/month ($17.50 billed annually), with a 14-day trial. API plan prices are not listed on the plan page.
• Choose it over FigureLane if you are building software on OCR or running a mobile expense workflow.

• Compare FigureLane and Veryfi

7. Xero: accounting without per-user fees

• Best for: keeping the books in accounting software that you and your accountant both use.
• Compared with Hubdoc: if Hubdoc came with Xero, check what Xero’s own Smart Document Capture now covers.
• Strengths: quotes, invoices and Smart Document Capture on every plan, with no per-user licence fees.
• Limits: Early allows 20 invoices and 5 bills a month; employee expense claims are only on Established.
• Pricing: on the US page, Early is $27/month, Growing $59 and Established $97 at regular prices. New customers were offered 90% off for the first 6 months until 2 November 2026.
• Choose it over FigureLane if you want a full ledger with bank reconciliation and accountant access.

• See Xero alternatives

8. QuickBooks Online: keeping the business books

• Best for: an accounting system with bank connections and accountant access.
• Compared with Hubdoc: its own receipt upload may be enough if you already keep books there.
• Strengths: Excel and PDF report exports, and accountant access on every paid plan.
• Limits: a full accounting system takes more setup, and features and subscriptions vary by country.
• Pricing: on the US page, Simple Start is $38/month for 1 user at the regular price, with 50% off for 3 months. Essentials is $85, Plus $140 and Advanced $340.
• Choose it over FigureLane if you want to keep the books themselves in software.

• Compare FigureLane and QuickBooks Online

9. Expensify: team approvals and reimbursements

• Best for: employees submitting expenses that need approval, reimbursement and spending controls.
• Compared with Hubdoc: for staff claims and approvals.
• Strengths: CSV exports, and help documents XLS raw expense data.
• Limits: more structure than a single owner needs.
• Pricing: a free Submit plan exists for individual employees whose company has not adopted Expensify. Collect is $5 per member/month, pay-per-use. Control is $18 per member/month on an annual plan, or $9 with enough Expensify Card spend.
• Choose it over FigureLane if you have a team and need approval flows.

• Compare FigureLane and Expensify

10. Zoho Expense: employee expense reports

• Best for: small teams that need expense reports, approvals and a free starting tier.
• Compared with Hubdoc: for staff expense reports with a free tier.
• Strengths: CSV or XLSX report exports, and individual reports as PDF.
• Limits: the free plan allows up to 3 users and 20 receipt scans per user a month.
• Pricing: Standard is $4 per user/month ($3 billed annually) for 200 scans. Premium is $6 ($5 annually) for 1,000 scans. Paid plans have a 14-day trial.
• Choose it over FigureLane if you need approvals or a free plan for a very small team.

• Compare FigureLane and Zoho Expense

FigureLane vs Hubdoc: what you gain and give up

• You gain: a finished report you review yourself, PDF invoices and income statements.
• You give up: publishing to Xero or QuickBooks Online.

• Read the full FigureLane vs Hubdoc comparison

How we evaluated these tools

• We compared output for an accountant, how documents arrive, accounting connections, the review step, entry price for one person and access to originals.
• Every tool’s features and prices come from its official pages, checked 22 October 2026 (Xero 27 October 2026). Taxes, promotions and regional prices differ.
• We did not run hands-on accuracy or speed tests on other products, so this list makes no accuracy ranking.
• FigureLane’s own 10 October 2026 benchmark has 67 cases built from 19 public originals. 61 match the verified dates and amounts: original PDFs 12/12 and photos 5/7. No incorrect or uncertain case was marked ready.
• FigureLane publishes this list and places itself first for one workflow. Each review says when another option is the better choice.

Moving from Hubdoc without losing records

• Export your document data from Hubdoc as CSV.
• Download your document folders as ZIP files to keep the originals.
• Upload one month of originals to FigureLane and compare each date and total with the document.
• Check with your accountant whether they still need records published to a ledger.
• Cancel Hubdoc, or stop using it within Xero, once that month reconciles.

• Use the monthly bookkeeping checklist

Which Hubdoc alternative should you choose?

• A freelancer preparing a reviewed report: FigureLane.
• Publishing to a ledger at higher volume: Dext or AutoEntry.
• Receipts from inboxes and bank feeds: SparkReceipt.
• Paper receipts: Shoeboxed.
• Staff expenses: Expensify or Zoho Expense.

Common questions